The training sector has never been more important than in today’s climate. Effective and advanced skills improve the future life chances of a learner. The effective tracking of a learner’s progress is essential to ensure timely completion and success. Timely completion of vocational courses has an impact on funding received, and ultimately the profitability of a course. Due to the volume of data inherent in vocational qualifications, the collation of this data into paper-based reports is an extremely onerous, manual process. It is often prone to mistakes and quickly becomes out of date.
Steps to succeed
The ability to monitor and understand a learner’s progress throughout their studying and assessment can assist an organisation in all aspects of planning: from cash flow to the assessor’s capacity. In the current education and business climates, tighter controls and stricter measuring have become essential for an organisation to succeed.
An electronic portfolio facility provides learners, assessors and management with powerful and real-time information to make informed decisions and progress.
Navigate your way with e-Portfolio
Capita Further and Higher Education’s e-Portfolio solution manages the evidence collection and assessment processes needed to gain vocational qualifications.
Fully integrated with Capita’s UNIT-e student management system, e-Portfolio supplies training providers with a powerful, tailorable solution for learners and assessors to submit and record evidence created in the workplace. Highly flexible, e-Portfolio will mould itself to your business processes to minimise impact at your organisation. This all results in improved efficiency and case loads, reduces costs and eliminates data duplication.
Capita’s e-Portfolio solution supports the three integral roles during the process of gaining vocational qualifications: the learner, the assessor and the verifier. The university management system allows the learner to concentrate on studying and performing by taking away the pain of collating a portfolio. E-Portfolio can upload a wide variety of media for assessment. Real-time tracking encourages the learner by clearly displaying their progress.
Using e-Portfolio the assessor can create detailed assessment plan templates and easily view assessment statuses in a homepage summary. An integral artificial intelligence component identifies patterns of assessment and prompts assessors with possible suggestions of what the evidence could meet. The assessor can sign-off units that then appear instantly to the learner. The e-Portfolio free text fields allow detailed assessor feedback to the learner, as effective as face-to-face consultation.
Throughout the assessment process, e-Portfolio allows the internal verifier (IV) to view the summary information in a high-level homepage. The IV can also monitor the progress of the assessor to identify potential problem areas. With the e-Portfolio automated IV reporting process, substantial administrative and timesavings are made. IVs and managers have increased visibility of learner progress and staff activity ensuring that quality standards are achieved throughout the process.
Key benefits of Capita FHE’s e-Portfolio, as demonstrated at a Orpington college:
- Increased number of students by 20 per assessor per annum
- Increase in revenue of £24,000 per assessor per annum (after fixed costs)
- Reduction of £28,000 in paper spend per annum (e.g. feedback sheets, portfolios, assessment plans)
- Reduction of £14,500 per annum in administrative overheads
Once e-Portfolio was implemented, the total financial gain at this organisation was £282,500 per annum.